Job Description

Job Description

Job Description

Why this role matters

If the words “press check,” “in-home date,” and “print ready file” make perfect sense in the same sentence, read on. At Pixa, we get mission-driven work into the world—accurately, beautifully, and on time. You’ll be the day-to-day owner of print and direct-mail projects, translating client needs into manufacturable specs, building accurate quotes, and shepherding each job from kickoff to delivery. You won’t push pixels or parse database files—but you will make sure the people who do have everything they need.

Our sister company Pixa Creative is a world class marketing agency that finds the business and designs the work, then they will hand it off to you for the execution. 

What you’ll do (the work)

• Own estimating & quoting in our MIS (Printers Plan): define specs, select stocks/finishes, calculate press/bindery/kitting, factor make-readies/waste, and produce clean, timely quotes.
• Turn concepts into manufacturable specs: formats, folds, bleeds, imposition notes, coatings, PMS vs. process, tabbing/wafer seals, window placements, envelopes, inserting, and kitting.
• Assist in managing schedules: build timelines from proof to press to mail entry/ship; communicate changes early and often; keep OTIF on track.
• Coordinate—not execute—postal processing: gather nonprofit status, entry preferences, sample addressing, indicia/artwork, and in-home targets; hand off clean packets to the Postal Specialist; confirm approvals and entry plans.
• Coordinate—not execute—VDP: gather list requirements, version rules, data dictionaries, sample keys, and proof logic; hand off clean packets to the VDP Specialist; QA test proofs and live samples.
• Track proofs & quality: route content/color proofs, track markups, verify corrections; spot-check registration, color, finishing, counts, and packing.
• Vendor wrangling (as needed): secure outside quotes, confirm SLAs and capacities, QC inbound components, and keep costs/schedules aligned.
• Job close & learning: reconcile actuals vs. estimates, log rework drivers, call out postal or data wins, and propose process tweaks that make us faster and better.

What great looks like (skills & experience)

• 5+ years in print production, direct mail, or account/project management in a print/mail environment.
• Demonstrated accuracy in estimating & quoting across digital/offset, and large format. Knowledge of promotional products a plus.
• Working knowledge of USPS classes/formats (First-Class, Marketing Mail, Nonprofit), tabbing, thickness/weight, and how postal choices impact format, speed, and cost.
• Practical fluency in VDP basics (you understand variables, versions, keys, and failure modes) even if you’re not the person doing merges/mapping.
• Confident with specs, proofs, press/bindery/inserting/kitting , and reading/marking color and content proofs.
• Calm, clear communicator with strong organization, follow-through, and attention to detail in a fast-moving production setting.

Tools & tech you’ll touch

• Printers Plan (MIS) for estimating/quoting and job tracking.
• Microsoft 365 (Teams, SharePoint, Excel) and project trackers.
• Nice-to-have: experience with web-to-print portals, and basic CSV/List hygiene.

You MUST be

• A proactive problem-solver who spots risks early and offers options.
• Comfortable working in the gray with little direction
• Deadline-reliable and detail-obsessed—without losing your sense of humor.
• Great with clients and production—translating between “marketing” and “manufacturing.”
• Collaborative, curious, and kind. No jerks.

Working conditions / hours

Full-time (generally 8:00–5:00). Occasional flex for emergencies or hot deadlines. We value great work and real downtime. We are a hybrid environment. This role is flexible enough to work remotely three days per week and in the office two days per week.

About Pixa

We’re clever, daring people who take care of our team, clients, and community. We try new things, learn fast, and ship work that matters. We are a dog friendly office, and we have a love of food.

Compensation

Competitive salary + benefits, DOE.

 

Company Description

About Pixa

We built Pixa for people who want to be part of a community rather than part of a business. We are a community of craftsmen and creatives. A community of professionals and ambassadors. But more importantly, we are a community of Moms and Dads, Sisters and Brothers. We are a community of photographers and derby girls, basketball coaches and foodies. We know that what makes Pixa special is not what we do, but rather who we are.

We believe that what makes Pixa great is our team and that’s why we put our PEOPLE FIRST. We are hardwired for connection and curiosity. We know that everyone comes to the table with a different view of the world and we think diverse perspectives make us better. We think it should be self-evident that we respect one another. And most importantly, we think life should be fun. We know they call it work for a reason, but we believe we are more effective when we let loose sometimes.

Many say that we are CLEVER. While we are grounded enough to be practical, we are creative. We have an undying belief that with enough time and enough collaboration, we can solve any problem. This is because we are fanatics about learning, and live to understand. We think it’s fun to figure stuff out. We apply insights, analyze data, and devise brilliant ways to help our clients. The truth is we are problem solving junkies.

We believe in taking risks, some would even say we are DARING. We think it’s ok to fail sometimes, because if you don’t have some setbacks, you are not pushing hard enough, and if you’re not pushing hard enough, you are not growing.

Company Description

About Pixa\r\n\r\nWe built Pixa for people who want to be part of a community rather than part of a business. We are a community of craftsmen and creatives. A community of professionals and ambassadors. But more importantly, we are a community of Moms and Dads, Sisters and Brothers. We are a community of photographers and derby girls, basketball coaches and foodies. We know that what makes Pixa special is not what we do, but rather who we are. \r\n\r\nWe believe that what makes Pixa great is our team and that’s why we put our PEOPLE FIRST. We are hardwired for connection and curiosity. We know that everyone comes to the table with a different view of the world and we think diverse perspectives make us better. We think it should be self-evident that we respect one another. And most importantly, we think life should be fun. We know they call it work for a reason, but we believe we are more effective when we let loose sometimes. \r\n\r\nMany say that we are CLEVER. While we are grounded enough to be practical, we are creative. We have an undying belief that with enough time and enough collaboration, we can solve any problem. This is because we are fanatics about learning, and live to understand. We think it’s fun to figure stuff out. We apply insights, analyze data, and devise brilliant ways to help our clients. The truth is we are problem solving junkies. \r\n\r\nWe believe in taking risks, some would even say we are DARING. We think it’s ok to fail sometimes, because if you don’t have some setbacks, you are not pushing hard enough, and if you’re not pushing hard enough, you are not growing.

Job Tags

Full time, Work at office, Remote work, Flexible hours, 2 days per week, 3 days per week,

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