Job Description

Travel Coordinator

The Travel Coordinator provides centralized travel support for a corporate headquarters team managing a military logistics contract for the AH-64 Apache helicopter program. This role ensures all travel activitiesdomestic, international, and on-site military base visitsare executed efficiently, cost-effectively, and in full compliance with defense-industry regulations. The coordinator works closely with program leadership, logistics personnel, and government counterparts to ensure travel readiness that directly supports sustainment, maintenance, and field operations for the Apache platform. Must be able to obtain a secret security clearance and US Citizenship is required.

Key Responsibilities:

• Coordinate end-to-end travel logistics for program managers, engineers, logisticians, field service representatives, and other personnel supporting the Apache helicopter sustainment contract.
• Ensure compliance with DoD, FTR/JTR, ITAR, and company travel policies, especially for travel involving military installations, secure facilities, or export-controlled environments.
• Prepare, process, and track travel authorizations and vouchers using corporate travel systems (e.g., UNANET, SAP) and ensure alignment with contract billing requirements.
• Support travel for high-priority logistics activities, including depot visits, supply-chain coordination, maintenance support, and readiness reviews.
• Coordinate with security teams to verify clearance requirements, base access, and country-specific restrictions for international travel.
• Manage passport, visa, and deployment documentation for personnel traveling to overseas Apache support sites.
• Monitor travel budgets and contract-allowable costs, ensuring accuracy for audits and government reporting.
• Serve as the primary point of contact for travelers, providing rapid assistance with itinerary changes, delays, and mission-critical adjustments.
• Maintain detailed travel records and metrics for program leadership, contract compliance, and internal audits.
• Collaborate with logistics, supply chain, and program management teams to forecast travel needs tied to maintenance cycles, fielding schedules, and sustainment milestones.
• Other duties as assigned.
• Adhere to company's AS9100 and QMS policies, procedures, and guidelines.

Required Qualifications:

• BS/BA and 8 years of experience coordinating travel in a defense, aerospace, or government-contracting environment, ideally supporting aviation or logistics programs. A High School Diploma and 12 years of experience is authorized.
• Working knowledge of federal travel regulations (FTR, JTR) and defense-industry compliance requirements.
• Strong organizational skills with the ability to manage high-volume, time-sensitive travel for multiple stakeholders.
• Proficiency with corporate travel systems such as Concur, SAP, UNANET, or similar platforms.
• Ability to handle sensitive or export-controlled information with discretion and accuracy.
• U.S. citizenship and ability to obtain a security clearance if required by the contract.

Preferred Qualifications:

• Experience supporting military aviation programs, especially rotary-wing platforms like the AH-64 Apache.
• Familiarity with logistics, sustainment, or depot-level maintenance operations within the defense sector.
• Understanding of ITAR/EAR export-control requirements related to aviation systems.
• Prior experience coordinating travel to military bases and international support sites.
• Active or previous security clearance.

Qualifications:

Education Required: High School or better

Experience Required: Manage passport, visa, and deployment documentation for personnel traveling to overseas Apache support sites. Support travel for high-priority logistics activities, including depot visits, supply-chain coordination, and maintenance support. BS/BA and 8 years of experience or a High School Diploma and 12 years of travel coordination experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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