Job Description

About Quint

Quint is the industry-leading provider of official ticket and hospitality packages for top-tier sports and entertainment events. Based in Charlotte, North Carolina and with a presence in six countries and partnerships across over 90 events like Formula 1, NBA, and the Kentucky Derby, our team delivers unforgettable experiences through cutting-edge technology and operational excellence.

About the Role

We're looking for a motivated and detail-oriented Travel and Expense Coordinator to join our Event Operations team. In this role, you'll help support day-to-day administrative, travel, and expense-related tasks. You'll work closely with team members to ensure accuracy in reporting and assist with logistics related to events and company processes with a focus on proactively identifying areas for improvement and ensuring the efficient execution of reporting tasks.

Achieving this will require:

• Self-driven curiosity and initiative to learn our department, company, and event intricacies as well as existing systems, technology, and processes
• Thriving in an ever-changing, collaborative, team environment
• Proactively establish, cultivate and maintain relationships with key stakeholders to enhance collaboration and achieve goals
• Support relationship building that aligns with the company's strategic goals and work collaboratively with other teams to capitalize on these opportunities
• Manage multiple projects and responsibilities simultaneously without compromising on quality or deadlines

This is a great opportunity for someone eager to grow in an operations role in a collaborative and fast-paced environment.

Process & Administrative Support

• Assist in identifying small improvements in workflows and share ideas with your team lead
• Help update and organize documentation and reports to support team efficiency
• Support the roll-out of new tools and processes by helping with training sessions and creating how-to materials
• Take meeting notes and share summaries with the team as needed

Reporting & Data Entry

• Help gather and compile information for reports used by the Accounting and Operations teams
• Assist with maintaining reports related to shipping (DHL, FedEx, UPS), expenses, and travel
• Update and send out reminders for the expense tracker to ensure expenses are reported on time

Platform & Task Management

• Support the use of platforms like Yooz, Genuity, and Trello by helping to track and assign tasks, and by learning how these systems support the team's workflow
• Help maintain digital forms and calendars related to event approvals and non-operational travel

Travel Support

• Assist with flight booking logistics alongside the Sr. Travel and Expense Manager
• Help manage non-operational travel requests and ensure forms are completed and up to date

Surveys & Event Feedback

• Send post-event surveys and help collect and organize responses for further analysis

What We're Looking For

Qualifications

• Bachelor's degree in Business Administration, Hospitality, Event Management, or a related field (or relevant internship/experience)
• Strong organizational skills and an eagerness to learn and grow
• Comfortable with Microsoft Office (especially Excel and Word); willing to learn new platforms and tools

Interpersonal Skills

• A team player who is proactive and attentive to details
• Strong communication and time-management skills
• Ability to handle multiple tasks while staying organized and meeting deadlines

Additional Information

• This is a full-time, in-person role based in Charlotte, NC
• Must be eligible to work in the U.S.
• Some light lifting may be required (up to 30 lbs)

Job Tags

Full time, Internship, Work at office,

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