Job Description

Job Description

Job Description

We’re looking for a real estate transaction coordinator to join our growing Hancock Park, Los Angeles collaborative team! Our ideal match is experienced with escrow/transaction management, detail-oriented, an expert at creating and auditing contracts and files, and a pro at facilitating the lead flow and the escrow process for agents, buyers, sellers, escrow, title, and various vendors. The ideal candidate loves handling the back-end details of a real estate transaction.

As our transaction facilitator, you’ll manage (with a collaborative team) the backend of real estate transactions from when a lead comes into the office, to when the listing agreement is drafted, to when escrow closes. The daily job involves interacting with clients a lot by phone + coordinating signatures, following negotiations, and lots of problem-solving. The goal of the job is to be the agent's right-hand support, ensuring no detail is missed and ultimately creating an amazing agent support + client experience from start to finish!

Our ideal candidate thoroughly understands the real estate process from the first contact with a lead until escrow is closed, is extremely organized, and has superb customer service skills to make clients wowed by their experience. If you love working collaboratively with real estate transactions and the people (agents and clients) who are a part of them, and you thrive in a fast-paced work environment, we’d love to meet! Please note that this is a full-time in-office position in Los Angeles, CA.

Compensation: Starting at $85,000. Commensurate with experience, plus commission, performance-based bonuses, and benefits.

$85,000 commensurate with experience

• Manage all deal flow and paperwork in a real estate transaction from start to finish (with 2 virtual assistants who prepare the paperwork that needs to be managed and reviewed)
• Manage transaction workflow for all the deals in the pipeline (Escrow Timelines and Important Dates, Listing/Seller & Landlord Representation, In Contract/Escrows, and Closings), regularly following up with and updating all key parties
• Oversee preparation of Contracts, Due Diligence, Disclosures, LOIs, Leases, Invoices, and all paperwork related to real estate transactions 
• Maintain organized electronic files of all transactions for use by all team members
• Prepare Listing Books, Welcome Packages for New Listings, and Closing Packages for Closings
• Audit paperwork to confirm compliance
• Manage contingency periods, following up and interfacing with parties as needed 
• Order necessary reports and disclosures (Prelims, NHD Reports, Inspections, Mandatory City Reports)
• Follow up with all parties to make sure reports are delivered, manage minor issues, and escalate bigger issues
• Prepare Commission Statements and manage the delivery of funds

• Excels at being right-hand key support to lead agent (and other agents) in all deal flow. Loves to learn and grow from a lead agent and be invaluable to each deal
• Must have a valid Real Estate License + Experience
• Must have a thorough understanding of real estate contracts and the deal/escrow process
• 2+ years of Real Estate experience preferred
• Must have excellent organizational skills and communication skills
• Passionate about providing excellent customer service
• Experience with DocuSign, FollowUpBoss, G-Suite, Slack, and Sisu preferred
• Loves working in a group and being an integral member of a collaborative smart real estate team

At The Bienstock Group we passionately, comprehensively, and expertly represent homeowners in selling and buying high-end residential single-family homes and small multifamily properties. We're fully committed to achieving the best outcome for our clients and we take personal responsibility for the process and the end result. We love what we do . We put our customers first- always We work both smart and hard - we're persistent and diligent , highly competent , and we care to get every detail right . Our service creates a huge WOW response and clients recognize how much we care. We’re looking to add a person who will be an integral member at our company.

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