Production Assistant Job at Swoon, Philadelphia, PA

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  • Swoon
  • Philadelphia, PA

Job Description

Job Description

Job Description

  • Location: Philadelphia, PA
  • Duration: 3 Months
  • Pay Rate: $28/h

About the Role:

We are seeking a Merchandise Production Assistant Manager to support our dynamic Production team through administrative coordination and systems management. In this role, you will partner closely with vendors, suppliers, and cross-functional teams to ensure merchandise is efficiently tracked, approved, and moved into production—from development to delivery.

Key Responsibilities:

  • Serve as primary support for the Merch Production team across all assigned UMG labels/artists.
  • Create and manage internal price quotes and external vendor buy commits; track status and lead times.
  • Generate and maintain purchase orders, coordinate vendor submissions, and collaborate with Finance on billing and invoicing.
  • Oversee sample receipt and delivery, reviewing with internal stakeholders.
  • Compile and distribute Sample and Bulk Production shipping and packing lists; proactively engage vendors and cross-functional teams.
  • Collate and accurately recap shipping, sampling, and costing data; follow up on outstanding items.

Qualifications:

  • Bachelor’s degree in Business, Supply Chain, or related field.
  • 2–6 years of experience in coordinator or administrative support roles; production experience preferred.
  • Strong proficiency with productivity tools such as Microsoft Office and Monday.com.
  • PLM (Product Lifecycle Management) system experience is a plus.
  • Excellent verbal and written communication skills.

Highly organized, detail-oriented, and calendar-driven.

 

Job Tags

Work at office,

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