Job Description

Executive & Personal Assistant to the Founder / Managing Partner Location: New York City (hybrid: 1 day/week in the Manhattan office, 4 days WFH) Total Package: $81,290 (includes $50,000 base + $15,000 sign-on + health insurance and 401(k) match) About Acend Acend helps big organizations work smarter and move faster. We’re a boutique consulting company working with clients like AstraZeneca, Novartis, and Ferrero, small team, big impact. We’re professional, but not corporate. We think fast, laugh a lot, and take our work seriously (just not ourselves). About the role This is a role for someone who loves getting things done the details, the organization, the behind-the-scenes magic that keeps everything moving. You’ll make life easier for the Founder / Managing Partner by keeping his world in order: inbox, travel, bills, receipts, meetings, and the million small things that help the big things happen. Some days you’ll be booking travel or chasing receipts; other days you’ll be helping research a new idea or pulling together a deck for a workshop. No two weeks will ever look the same. If you like variety, autonomy, and being the person everyone quietly relies on you’ll enjoy this job. What you’ll do Keep calendars, travel, and logistics organized and ahead of schedule Sort mail, receipts, and expenses, and make sure nothing slips through the cracks Manage payments and light bookkeeping with Xero Track simple dashboards for things like VAT, IRS filings, and savings Handle day-to-day life admin: errands, laundry, reservations, reminders Tidy up chaos, Trello boards, inboxes, files, and make systems run smoothly Help with light research and prep for business ideas or upcoming projects Keep things running even when the Founder’s juggling three time zones Schedule, travel & location Hours: regular business hours with some flexibility Travel: about once a month domestic, once a quarter international Hybrid: 1 day/week in Manhattan office, 4 days remote Tools you’ll use Trello, OneNote, MS Office, Slack, Xero, Miro (Training provided — no need to be an expert.) What great looks like 1–3 years of admin, PA, or EA experience Naturally organized and steady under pressure Happy juggling tasks and solving problems on the fly Friendly, reliable, and great at following up US work authorization (no sponsorship) Perks & benefits Employer pays 85% of single health coverage 401(k) match: 100% up to 4% of eligible comp (base + sign-on, Day-1 eligibility) Company-paid phone plan and a laptop if required 15 days paid time off + 10 US federal holidays Full-time W-2 role, monthly payroll, 6-month probationary period All reasonable business and travel expenses covered First 3 months Month 1: Get settled, learn systems, get to know the rhythm of work Month 2: Start taking ownership of travel, bills, and key routines Month 3: Make things your own, improve what’s clunky, suggest better ways, help with projects How to apply Send your résumé or LinkedIn link and a short note about the most satisfying time you made something run smoothly. Seniority level Entry level Employment type Full-time Job function Administrative Industries Business Consulting and Services #J-18808-Ljbffr Acend

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