Job Description
The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED's mission is simple: to empower the growth of the Minnesota economy, for everyone.
We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious.
DEED is a Beyond the Yellow Ribbon agency and committed to proactively supporting service-members, veterans, and military families. DEED offers great employment opportunities with a meaningful mission to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.
Working Title: Paid Leave Executive Assistant Job Class: Executive 2 Agency: Department of Employment and Economic Development - Job ID : 77529
- Location : St. Paul
- Telework Eligible : Yes, may be eligible to telework up to four (4) days per week
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 06/20/2024.
- Date Posted : 06/12/2024
- Closing Date : 07/03/2024
- Hiring Agency/Seniority Unit : Employ & Econ Development Dept / Employ & Economic Dev-AFSCME
- Division/Unit : Paid Family & Medical Leave / PFML-Management
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $24.62 - $34.15 / hourly; $51,406 - $71,305 / annually
- Classified Status : Classified
- Bargaining Unit/Union : 206 - Clerical/AFSCME
- Work Area : Great Northern Building, St. Paul, MN 55101
- FLSA Status : Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary The Executive Assistant (EA) will provide executive administrative services and support to the Paid Leave Director and other agency executive staff. A sharp operational mind with an eye for detail, the EA will have the ability to work with a variety of internal and external stakeholders. Excellent writing skills and the ability to balance competing strategic priorities are a must, as are strong people skills and thoughtful administrative abilities. The EA will have a front row seat to the operations of the Paid Leave program and will understand how to get things done inside of state government.
The incumbent will communicate with agency and program staff, other state agencies and legislative staff, external stakeholders, and the general public. Responsibilities include scheduling meetings, making travel arrangements, tracking internal and external events and public meetings to accomplish the division's priorities, preparing reports, supporting purchasing and budget tracking, and maintaining organizational awareness to foster cross-functional communication and involvement.
This position will deal with confidential and sensitive information and the incumbent must possess a high level of confidentiality, professionalism, and time management skills.
About Paid Leave Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a serious health condition that prevents a person from working or when someone needs time to care for a family member or a new child.
We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us-workers, employers, caregivers, and insurers-to learn from them and build the program around what they need. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working. Our aim is to deliver a service that delights Minnesotans.
Qualifications Minimum Qualifications To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment. Work experience as an administrative assistant, executive assistant, or other closely related experience as determined by the agency.
Applicants that meet the above minimum qualification will be further evaluated on the following:
- Experience prioritizing information and meetings, including managing multiple stakeholders.
- Ability to respond effectively to sensitive inquires and/or complaints and communicate in a variety of formats to gather and relay information with tact and diplomacy.
- Communication skills including the ability to speak, read, and write fluently in English along with the ability to identify and correct grammar and spelling errors in professional documents.
- Knowledge of computer software applications, such as Microsoft Office Suite, including:
- Word processing software, such as Microsoft Word, sufficient to create letters, memos, and correspondence in appropriate business style.
- Spreadsheet software, such as Microsoft Excel, sufficient to draft, edit documents, and produce reports.
- Presentation software, such as Microsoft PowerPoint, sufficient to draft and edit presentation-quality materials.
- Experience coordinating workflow and evaluating administrative decision options to handle a range of duties and assignments.
- Experience with managing logistics, events, purchasing, and/or budgeting for an executive or department.
Preferred Qualifications - At least one (1) year of work experience as an administrative assistant, executive assistant, or other closely related experience as determined by the agency.
- Experience with State of Minnesota systems, policies/rules, regulations, and procedures.
- Knowledge or experience with State accounting procedures: budget request processes, expense reimbursement, budget transfer, purchasing requests, etc.
- Experience in operations management such as designing, planning and completing complex assignments involving collaboration with others.
- Ability to work independently to take initiative, anticipate needs, and assist where needed.
- Experience authoring corporate or agency-wide communications or public documents.
- Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements This position requires successful completion of the following:
Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.
A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.
When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to .
Contact If you have questions about this position, contact Tim High at tim.high@state.mn.us .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tim High at talent.acquisition.deed@state.mn.us .
The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us . Please indicate what assistance is needed.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Tags
Hourly pay, Holiday work, Full time, Temporary work, Work experience placement, Local area, Remote job, H1b, Shift work, Day shift, Monday to Friday,