Job Description

Office Coordinator

Overview:

London Jewelers is a premier jewelry business, family owned and operated for over 90 years. We continue to set the standard for quality and service in providing customers with the finest selection of diamonds, designer jewelry, fine timepieces and gifts, presented in a luxurious style and setting with superior customer service.

We are seeking an Office Coordinator to work in our corporate office in Glen Head, NY.

Responsibilities:

• Coordinate meetings, meeting requests, and manage conference room schedule
• Meet and greet executive’s guest
• Responsible for logging minutes during executive meetings
• Assist executives with research, planning, coordinating, sorting and tracking projects
• Manage lease and contract process including filing applications, permits, license request and certificates
• Mail merger for large mailings
• Assist Training and Human Resources in updating systems
• Update company directory with new hires and people exiting the company
• Communicate with non local new hires if accommodations are needed during orientation, book hotels and follow up with receipts after stays
• Organize RSVP's for company events
• Send communications to HQ
• Activate and distribute FAB's and key cards
• Purchase supplies for corporate office and Store Manager requests

Qualifications/Experience:

• Proficient in Excel, Microsoft Office, and PowerPoint, ability to edit documents
• Ability to multitask and work in fast paced environment
• Ability to work independently and have logical decision making skills
• Must be able to manage sensitive and confidential situations
• Excellent interpersonal skills and ability to work well with others at all levels
• Coordinating projects, setting priorities, meeting deadlines and following up on assignments with minimum direction
• Excellent communication skills, both verbal and written

Preferred Qualifications:

• Notary Public a plus

Job Type:

• Full-time

Salary:

• $70,000 - $80,000

Benefits:

• Medical insurance (Health, Dental, and Vision)
• Paid time off
• 401(k) with employer matching
• Employee assistance program
• Employee discount
• Flexible spending account
• Health savings account
• Life insurance

Shift

• Monday – Friday (in office)

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.

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