Job Description

Job Title: Office Coordinator

Location: Austin, TX

Industry: Professional Services / Architecture & Engineering Support

Pay: $20 - $25/hour (based on experience)

Benefits: Medical, Dental, Vision, 401K

Employment type: 1-2 year contract

About Our Client:

Addison Group is partnering with a highly respected, sustainability-driven organization committed to innovation, collaboration, and excellence. With a focus on shaping better workspaces and supporting internal teams, this role offers a hands-on opportunity to be part of a mission-focused and design-oriented culture.

Job Description:

We’re looking for a proactive and organized Facilities Coordinator to support day-to-day office operations in a dynamic and fast-paced environment. This position is 100% onsite and will serve as the primary point of contact for internal teams, building management, and vendors to ensure a well-maintained, efficient, and welcoming office environment.

Key Responsibilities:

• Coordinate workplace services including office cleanliness, supply inventory, and vendor relationships
• Serve as the liaison between internal leadership and building management for maintenance and facilities needs
• Provide support for internal and client meetings, including organizing catering and conference room logistics
• Maintain and improve facility-related procedures for optimal efficiency and documentation
• Assist in space planning and workstation support in collaboration with remote team members
• Take initiative in identifying opportunities to enhance the overall office experience

Qualifications:

• 1+ year of experience in office coordination, facilities, or workplace operations
• Prior experience in a mid-sized corporate or professional services environment (50+ employees) preferred
• Strong interpersonal and communication skills; ability to work cross-functionally and manage up
• Experience supporting high-level internal stakeholders or leadership teams
• Ability to stay organized, self-manage, and handle multiple tasks with attention to detail
• Bachelor’s degree preferred but not required
• Experience from fast-paced environments like retail management will also be considered

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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