Job Description

We are seeking a highly skilled and organized legal secretaries. The ideal candidates will have experience in civil litigation and possess strong administrative and communication skills.

Responsibilities:

• Provide administrative support to attorneys involved in civil litigation cases.
• Prepare, proofread, and format legal documents, including pleadings, motions, subpoenas, and briefs.
• Assist with document management, organization, and electronic filing using legal software and databases.
• Maintain attorney calendars, schedule meetings, and coordinate court appearances and depositions.
• Conduct legal research using various online resources to gather relevant case law, statutes, and regulations.
• Manage communication with clients, opposing counsel, and court personnel in a professional and efficient manner.
• Prepare and assemble trial exhibits, trial notebooks, and other materials required for court proceedings.
• Coordinate with court clerks, process servers, and court reporters to facilitate case-related activities.
• Maintain accurate and up-to-date case files, ensuring all documents are properly filed and accessible.
• Handle correspondence, including drafting and proofreading client letters, memos, and other legal documents.
• Assist attorneys with billing and timekeeping tasks, ensuring accuracy and adherence to deadlines.
• Follow up on assigned tasks and proactively anticipate the needs of attorneys to ensure efficient workflow.
• Stay informed about current legal procedures and updates in the field of civil litigation.

Requirements:

• Minimum of 4 years of experience as a legal secretary, preferably in civil litigation.
• Proficiency in legal software and tools, including document management systems, e-filing platforms, and legal research databases.
• Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously.
• Excellent attention to detail, with a high level of accuracy in document preparation and proofreading.
• Strong verbal and written communication skills, including professional phone etiquette.
• Familiarity with court procedures, legal terminology, and the litigation process.
• Ability to work independently and collaboratively in a fast-paced and deadline-driven environment.
• Discretion in handling confidential and sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and typing skills.

Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.

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