Job Description
At Harvis, Inc. we work to support business owners, their managers, and Human Resources 'departments of one' giving them a trusted HR Partner to whom they can delegate HR responsibilities. Harvis is not a temporary staffing agency. We partner with clients to help identify and hire the right employees.
Our client Fellerman & Ciarimboli Law is looking to hire a full time Legal Office Assistant/Receptionist to join their team. Fellerman & Ciarimboli is a local trusted, multidisciplinary law firm that has been serving the legal needs of clients throughout Eastern Pennsylvania since 2000.
Overview: We are seeking a detail-oriented and professional Legal Office Assistant/Receptionist to provide administrative, clerical, and client support in a fast-paced law firm environment. This role combines front desk responsibilities with legal and records support, requiring excellent organizational skills, strong communication, and a high level of confidentiality.
Responsibilities:
* Greet clients, answer and direct phone calls, and manage client communications with professionalism and empathy.
* Schedule and manage attorney calendars, appointments, and reminders.
* Maintain and organize client case files, both electronic and paper.
* Request, gather, and upload records and documents from clients, medical providers, and insurance companies.
* Reach out to clients for updates, confirm that all records have been obtained, and treatment records are updated prior to demands/complaints.
* Maintain ongoing relationships with clients, medical providers, and insurance companies to keep current with treatment and obtain updated records as case progresses.
* Prepare basic legal documents, correspondence, and forms.
* Perform data entry and maintain case management systems.
* Copy, scan, distribute mail, and manage office supplies.
* Assist with billing, accounting tasks, and payment tracking as needed.
* Communicate effectively with attorneys, staff, clients, medical providers, and insurance representatives.
* Ensure strict confidentiality of all legal and client information.
* Other duties as assigned.
Qualifications:
* High school diploma required; associate degree or certificate in legal studies preferred.
* Prior legal, medical records, or administrative office experience strongly preferred.
* Strong organizational, multitasking, and prioritization skills.
* Excellent customer service and interpersonal skills.
* Proficiency in Microsoft Office Suite; legal practice management software experience a plus.
* Ability to work with accuracy and attention to detail in a fast-paced environment.
* Understanding of basic legal and/or medical terminology preferred.
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