Job Description

Job Description

Job Description

Job Title: Facilities Coordinator
Job Description

We are seeking a Facilities Coordinator to provide support and coordinate a small team of multi-skilled operatives. This role is pivotal in maintaining a smooth operation within the facility, ensuring that all tasks are executed efficiently and to the highest standard. The role requires developing strong working relationships with key stakeholders, landlords, managing agents, and all facilities vendors.

Responsibilities

• Monitor the performance of and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, landlords, managing agents, and all facilities vendors.
• Manage all contractors on-site to ensure they perform to required standards.
• Procure vendors and services as required.
• Assist in financial processes to ensure timely and accurate completion.
• Manage purchase orders promptly and accurately in the internal financial management platform.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, regular audits, and carry out safety and building procedures.
• Implement the property risk management program and industry best practice operations.
• Maintain premises in neat and good working condition.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation and incident reporting procedures.
• Provide support for regular management reports and projects.
• Achieve Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets.

• Ability to work independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and be flexible.
• Strong understanding of Microsoft Word, Excel, and Outlook.
• Clean driving record.

• Bachelor's degree in a related field.
• Experience in stocking and ordering office supplies.
• Experience in stocking and ordering food and beverages.
• Experience conducting walkthroughs to inspect equipment and identify issues.
• Experience hosting monthly and quarterly events.
• Experience creating work orders for vendors and managing onsite vendors/couriers.
• Customer service experience.

The role operates in a low-traffic office environment located at 6330 N.E. 4th Court, Miami, FL. The shift consists of three 8-hour days on Tuesday, Wednesday, and Thursday, with flexibility on hours. The job is relatively low stress with minimal warehouse duties.

Job Type & Location

This is a Contract position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position is anticipated to close on Dec 12, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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