Job Description

About Us:

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.2 billion in revenue for 2022, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional and residential related building projects.

Why Clayco?

Best Places to Work – Crain’s Chicago Business, St. Louis Business Journal

ENR – Top Midwest Contractors (#1), Top Design Build Contractors (#4), Top 400 Contractors (#16)

The Role We Want You For:

The ideal candidate will be responsible for coordinating and managing all aspects of tradeshows, conferences, and some company events. This role requires a blend of creativity, detail orientation, and project management skills.

Specific Responsibilities:

Event Planning and Coordination:

• Plan, organize, and execute tradeshows, conferences, and other events that align with the company's objectives.
• Coordinate logistics, including venue selection, vendor management, equipment rental, and event setup.
• Develop and manage event timelines and ensure all deadlines are met.

Budget Management:

• Create and manage event budgets, ensuring cost-effectiveness and efficient allocation of resources.
• Negotiate contracts with vendors, suppliers, and event venues to secure favorable terms.

Marketing and Promotion:

• Collaborate with the marketing team to develop promotional materials and strategies for events.
• Utilize social media and other digital platforms to enhance event visibility and engagement
• Learn the “Clayco pitch” to travel and support teams as an in-booth resource

Stakeholder Communication:

• Serve as the primary point of contact for event-related inquiries.
• Coordinate with internal teams, partners, sponsors, and exhibitors to ensure smooth collaboration.

Post-Event Evaluation:

• Conduct post-event evaluations and provide reports on outcomes and ROI.
• Gather feeback to assess the event's success and identify areas for improvement.

Requirements:

• Bachelor's degree in event management, marketing, business, or a related field.
• At least 2 years of experience in event coordination, preferably in the construction industry.
• Strong organizational and project management skills with the ability to handle multiple events simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and event management software
• Ability to work flexibly, including evenings and weekends as events require.

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