Job Description

Assistant Athletics Director Business Operations Join to apply for the Assistant Athletics Director Business Operations role at The University of Texas at San Antonio The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. Job Summary Responsible for the day-to-day business operations of the Athletics Department’s Business Office, budget, reporting, contracts/guarantees, sports camps and business operations support. Core Responsibilities Supervises the Athletics Department’s Business Office functions and staff and provides various financial, analytical, and business process transactional services. Manage the day-to-day operations of the Business Office to include a combination of accounting, budget development and monitoring, personnel, and payroll transactions, purchasing, records management and other related areas. Provides training regarding various business transactions, establishes clear expectations from Business Office staff and prepares annual staff performance evaluations to identify strengths and improvement opportunities. Establishes a system of controls for business processes; establishes business process management methods for capturing, defining, analyzing, and streamlining business processes for better delivery of administrative services. Participates in the implementation of goals, policies, priorities, and procedures related to business process management, resource allocation, human resources models, and communicates and coordinates policies, practices, and procedures with the department. Maintains department’s, One Card and PeopleSoft entries. Serves as the Open Records Coordinator for the department. Oversees the processing of the department’s purchase orders, non-PO vouchers, travel advances and reimbursements, personal reimbursements, contracts, petty cash payment and One Card purchases. Runs budget status reports, identifies low or negative budget balances for notification, transfers necessary funds amongst cost centers, maintains department cost centers, identifies processes for better cost center efficiency and submits corrections as necessary. Maintains the Department account codes list for revenues and expenses in relation to the reporting categories of the NCAA SRE, and educates Business Office in the proper coding of revenues and expenses. Assists the Sr. Associate AD for Internal Operations and the University’s Budget Office in establishing the Dept.’s budget for upcoming fiscal years, works with supervisors to project revenue and expenses for upcoming year and implements position budgeting and financial budgeting in the Hyperion system. Assists with maintaining department contracts, game guarantees and the game guarantee log; routes contracts for signatures and approvals; and manages game guarantees for payables, receivables and reporting. Manages all aspects of sport camps as it relates to the Business Office. Serves on various committees. Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information. Performs other duties as assigned. Required Qualifications Bachelor’s degree from an accredited institution. Three years of experience managing department wide business operations at a public university. This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure. Preferred Qualifications Master’s degree from an accredited institution. Five years of experience hiring, training, and managing full-time staff. Knowledge, Skills, And Abilities Strong organizational, problem-solving and analytical skills. Knowledge of NCAA and University athletic policies and procedures. Knowledge of personal computers and standard office equipment. Strong knowledge of Service Now, Hyperion, PeopleSoft, and Cognos. Strong expertise in MS Excel and exposure to MS Access. Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities. #J-18808-Ljbffr The University of Texas at San Antonio

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