Job Description

Location: 100% Remote (U.S. based)

Client: Meta

Meta is seeking a highly organized and detail-oriented Executive Assistant II to join our Global Administrative Specialist program team. In this remote, full-time role, you will provide administrative support to multiple executives across various Meta locations, with a focus on high-volume calendaring, travel coordination, and expense reporting. You'll be part of a dynamic team of Administrative Specialists who support internal clients across the company.

• Provide remote, high-volume calendar management , travel arrangements, and expense reporting for multiple executives.
• Manage complex schedules, including internal/external meetings and recurring or ad-hoc events across different time zones.
• Schedule and coordinate domestic and international travel using Concur or similar tools.
• Prepare and submit expense reports in compliance with Meta's policies.
• Build strong, ongoing relationships with clients to understand and support their business priorities.
• Collaborate with other Administrative Assistants and internal teams for seamless meeting coordination and information sharing.
• Offer proactive recommendations for time management and workflow efficiency.
• Provide backup and transitional support for colleagues as needed.
• Educate clients on the goals, scope, and service level agreements of the Admin Specialist program.
• Maintain service within program SLAs and escalate issues when necessary.

• 3+ years of high-volume administrative coordination experience.
• 3+ years supporting 2 or more executives concurrently.
• 3+ years managing complex calendars for multiple executives.
• Proficiency in Microsoft Office, Google Suite , and Concur (or similar tools).
• Strong multitasking, time management, and organizational skills.
• Ability to exercise discretion and sound judgment with sensitive information.
• Experience working in a fast-paced, remote environment.

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